STRICT DATA CONFIDENTIALITY, SECURITY & NON-DISCLOSURE AGREEMENT BY AND BETWEEN Coalesce Eventz India Private Limited, a company incorporated under the laws of India, having its registered office at Mumbai, Maharashtra (hereinafter referred to as the “Company”), This Agreement shall be binding from the Employee’s date of joining.  

1. ACKNOWLEDGEMENT OF SENSITIVE ACCESS

The Employee acknowledges that their role involves access to highly sensitive, proprietary, confidential, and commercially valuable data belonging to the Company and its clients. The Employee understands that unauthorized use, copying, disclosure, or transfer of such data may cause severe financial, reputational, and legal harm to the Company.

2. DEFINITION OF CONFIDENTIAL INFORMATION

“Confidential Information” includes, but is not limited to:
  • Client databases, contact details, event data, financial data
  • Internal dashboards, analytics, CRM records
  • Source codes, scripts, SQL queries, API keys
  • Server credentials, cloud infrastructure details
  • Vendor pricing, contracts, proposals
  • Business strategies and marketing plans
  • Any non-public information marked or understood as confidential
Confidential Information includes both written and oral information.

3. STRICT DATA USE LIMITATION

The Employee agrees:
  • To access only the data strictly required for assigned duties
  • Not to access data out of curiosity or personal interest
  • Not to copy, download, duplicate, or extract bulk data without written authorization

4. ABSOLUTE PROHIBITION ON DATA TRANSFER

The Employee shall NOT:
  • Transfer Company Data to personal email
  • Upload Company Data to personal cloud storage
  • Use USB drives, external hard disks, or personal laptops
  • Share data via WhatsApp, Telegram, Slack (unauthorized), or any messaging platform
  • Take screenshots, photographs, or screen recordings of sensitive systems
Any such act shall be treated as serious misconduct and data theft.

5. AI & EXTERNAL PLATFORM RESTRICTION (STRICT CLAUSE)

The Employee is strictly prohibited from:
  • Uploading Company or Client Data to AI tools including ChatGPT, Gemini, Copilot, Claude, or similar platforms
  • Entering client names, datasets, database schema, internal processes, or financial details into AI systems
Violation will be treated as intentional data exposure.

6. PASSWORD & CREDENTIAL PROTECTION

  • Credentials must never be shared with anyone
  • Multi-Factor Authentication must be enabled wherever available
  • Passwords must not be written or stored in unsecured formats
  • Any suspicious login attempt must be reported immediately

7. MONITORING & SURVEILLANCE CONSENT

The Employee expressly consents that: The Company may monitor, record, audit, and review:
  • Login logs
  • Email communications
  • Download activity
  • Device usage
  • Network traffic
  • Access logs
The Employee acknowledges that there is no expectation of privacy while using Company systems.

8. IMMEDIATE BREACH REPORTING

The Employee must immediately report:
  • Device theft or loss
  • Accidental data sharing
  • Phishing emails
  • Suspicious access
  • Any potential data leakage
Failure to report shall be considered negligence.

9. OWNERSHIP OF INTELLECTUAL PROPERTY

All reports, dashboards, analysis, software scripts, databases, documentation, and intellectual property created during employment shall remain the exclusive property of Coalesce Eventz. The Employee shall have no claim over such assets during or after employment.

10. POST-EMPLOYMENT OBLIGATION

Upon resignation or termination:
  • All data access shall cease immediately
  • All Company devices and documents must be returned
  • Any Company Data in possession must be permanently deleted
  • Employee must sign a Data Clearance Declaration
Confidentiality obligations shall continue for 5 years, and indefinitely for trade secrets.

11. NON-SOLICITATION & NON-CIRCUMVENTION

For 12 months after leaving:
  • The Employee shall not approach Company clients directly
  • The Employee shall not use Company contacts for independent business
  • The Employee shall not solicit Company employees

12. INDEMNITY & LIABILITY

The Employee agrees to indemnify and hold harmless the Company from:
  • Financial losses
  • Client claims
  • Regulatory penalties
  • Legal expenses
  • Damages arising from breach of this Agreement

13. LEGAL ACTION & REMEDIES

In the event of breach, the Company shall be entitled to:
  • Immediate termination without notice
  • Seek Injunction from competent court
  • Claim monetary damages
  • Recover legal costs and attorney fees
  • Initiate civil and criminal proceedings under the Information Technology Act, 2000 and applicable Indian laws
The Employee acknowledges that breach may attract both civil and criminal liability.

14. GOVERNING LAW

This Agreement shall be governed by the laws of India. Courts of ___________ (City) shall have exclusive jurisdiction.

15. DECLARATION

I confirm that I have read, understood, and voluntarily agreed to abide by the terms of this Agreement. I understand that violation may result in strict legal action. For Coalesce Eventz India Private Limited